PROMPT is designed to be the solution which compliant to your project governance requirements, policies and processes; streamlined it beautifully into digital platform that you need to ensure transparency, accountability, and efficiency.
Resources and thousands of hours spent researching and developing this platform to make it the most systematic, organize, yet simplified, application there is; and easy to use interfaces for management, procurement, and project officers on both parties, you and your vendors. The application is tested and matured over time but more useful features and functions are planned to be released in not too distant future.
MULTI ORGANIZATION MODEL
A single deployment at the top of organization hierarchy will be able to use by all the subsidiaries, agencies, and even break it further down to individual division. Procurement at each division may be able to manage their own processes and tasks independently but the approvals where required, notifications whenever applicable and reports are always available to the HQ.
COMPLETE PROCESS CYCLE
PROMPT has system modules that covers from Budget Request, Approval, and Tracking to Vendor and Project Performance Monitoring. In between there are Vendor Application, Classification, and Registration Approval modules; Tender and Quotation (Sebut Harga) Creation, Approval, Publishing, Purchasing, Submission, Evaluation, and Award modules; and as well as Report modules for custom various type of operation analysis.
TRANPARENT & ACCOUNTABLE
Each activity for all phases and stages of the process are carefully studied and recommended to ensure proper check and balance are taking place, and detail trails of information are recorded accordingly. While information are plenty and available, we take privacy seriously. System communication and data are transferred and stored with strong encryption and accessible by authorized officers.
GREENPROMOTES GREEN ENVIRONMENT
PROMPT emphasizes and recommends a great deal of online process policies enforcement to ensure workflow and document authenticity with hope to keep the use paper reduced to a radically minimum. This is great for trees and reduce the cost of printing at the same time. It could also reduce parking space issue that often brought up when visiting offices.
PRODUCTIVITYSAVES RESOURCES - INCREASE PRODUCTIVITY
Vendors will be able to manage and update their profile from anywhere in world — online. This saves a lot of time and costs. Each Tender and Quotation are set and filled out by the respective requesting division. This will avoid lots of requirement confusion at Procurement and it saves a lot of back-and-forth process confirming the details.
QUALITYINCREASE PARTICIPATION - INCREASE QUALITY
PROMPT made it easy for vendors to register with you. Over time, it will increases the number of active vendors in various fields. As such, when an offer of a Tender or Quotation is published, more quality vendors are aware and will participate in offering their services. It will indirectly increases quality offerings for you to evaluate and to choose from.